18 July 2017
Being organised for a business trip is an art in itself. Unlike getting ready for a holiday, you may have little notice, no choice about the destination and you will certainly want to avoid stress and hassle. When travelling on business, there’s the added responsibility of representing your company overseas, so travel mistakes can have dire consequence.
Even the savviest business travellers can make a blunder, so here are some of the most common travel mistakes that even seasoned business travellers make:
If you are flying from one country to another, it is essential that you know the routing and whether there are any special visa requirements well in advance. This could jeopardise your entire trip (and any business deal) if you leave it too late. Worse still, you could find yourself being turned down at a border after you have travelled which will be embarrassing for you and your company and expensive.
Avoid travel itinerary issues disrupting business focus by taking the time to properly check the best route and schedule. Your company or travel agent may source the cheapest option, but beware of transfer times, risk of missing connections and expensive overnight stops near the airport if you opt for very early, or late flights. It may be better to pay the extra for a direct flight and reduce the risk of transport hiccups and extra stress.
Preparation is critical for a hassle-free business travel. Even if you have the luxury of someone else organizing your itinerary, take personal responsibility to check it in advance yourself – while there is still time to make changes. Check that meetings, calls, visits, networking events, contact details and locations are all set in your calendar and planner with invites issued (and accepted!).
This is one of the most common business travel mistakes. It’s essential to be diligent and not rely on your memory when keeping a record of expenses. You will save time in the long run because you just won’t remember all those small purchases after a few days, so don’t take the risk - especially because expenses do tend to pile up when travelling for a few days. Get a receipt for all purchases and make a note on the receipt as an aid memoire. Or better still, use the apps available such as Expensify, Concur Mobile, Shoebox, and Smart Receipts that help business travellers keep track of expenses.